Policies & Procedures

Provides guidelines for the collection, deposit and control of cash to ensure accountability and safeguarding of such funds.

These procedures apply to reporting to the Internal Revenue Service (IRS) the receipt of cash in excess of $10,000 in a single transaction, or multiple related transactions.

Details the steps needed for renting an Enterprise Vehicle by an ESU employee.

Provides the requirements for ESU employees on official travel to be reimbursed for allowable expenses.

This policy is to clarify the appropriate and allowable uses of public funds.

Guidelines for recognizing retiring employees of the University.

Documents the steps followed to ensure that ESU adheres to and complies with all sponsor agency guidelines and or regulations when performing cash draw downs from the Award Cash Management Service (ACM$) website.

This procedure documents the obligations of the Principal Investigator (PI) and the Grant and Compliance Accountant to monitor expenses and the budget of Sponsored Projects.

 Explains the process and requirements for the PI to submit a request to modify or amend the Sponsored Project budget.

Outlines the process and necessary documentation to perform a Cost Transfer of payroll or other expenditure into the Sponsored Project Cost Center (WBS).

The PI is responsible for ensuring that expenditures on Grants or Sponsored Projects meet allowability, reasonableness, and allocability standards prior to incurring the expense. This procedure explains the criteria that must be met to satisfy those standards, as well as documenting a list of expenses that are generally deemed unallowable by OMB.

Documents the process taken to ensure that the University does not permit unallowable expenses to be charged, directly or indirectly, to a sponsored project.